Board Job Descriptions President Presides at Board and General Membership meetings Is a member of all committees Appoints/removes committees and nonelected officers with Board approval Has general supervision over all club activities Schedules a Board meeting once a month Purchases raffle prizes Prepares DJ schedule Researches possible dance venues Makes reservations at dance venues Checks for mail in P.O. box and email inbox Sends reminder emails prior to each dance Answers letters of complaint or praise Oversees publishing of club newsletter The StraightShooter Writes monthly article for newsletter Past President Acts as advisor and parliamentary to Board Vice President Assumes powers of President when President is not in attendance Assists with planning and arrangements Is in charge of refreshments and snacks Coordinates club activities Treasurer Has custody of club funds (e.g., cash box, checks) Receives and disburses club funds with Board approval Collects dues Keeps accurate account of funds in ledger Pays all financial obligations on time with club funds Prepares checks which must be cosigned with two signatures Prepares monthly financial reports Is responsible for insurance payments and updates Membership Maintain current membership records Keeps President updated Issues membership cards Collects dues for transfer to Treasurer Secretary Keeps copies of by-laws, records, and documents of club Keeps record of meetings and club activities Is responsible for correspondence with club members Maintains mailing list of club members Prints and distributes to DJ's special event fliers and club schedules Sends out contracts to DJ's Marshall Keeps order at all club activities Enforces dance floor etiquette Sells 50-50 raffle tickets Is responsible for overall dance event safety Makes sure that fire exits are not blocked Makes sure that walking areas are clear of obstacles Knows locations of fire alarm pulls and fire extinguishers Carries cell phone for emergency police and fire contact NOTE: Members may run together to share the duties of a single Board position.
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